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Headers and Footers

A header is text that is added to the top margin of every page such as a document title or page number and a footer is text added to the bottom margin. Follow these steps to add or edit headers and footers in the document:

• Select ViewHeader and Footer from the menu bar. The Header and Footer toolbar will appear and the top of the page will be highlighted as shown below.
  


• Type the heading in the Header box. You may use many of the standard text formatting options such as font face, size, bold, italics, etc.
• Click the Insert AutoText button to view a list of quick options available.
• Use the other options on the toolbar to add page numbers, the current date and time.
• To edit the footer, click the Switch Between Header and Footer button on the toolbar.
• When you are finished adding headers and footers, click the Close button on the toolbar.

Page Numbers
Follow these instructions for another way to add page numbers to a document.

• Select InsertPage Numbers from the menu bar and the following dialog box will appear.
  


• Select the position of the page numbers by choosing "Top of page" or "Bottom of page" from the Position drop-down menu.
• Select the alignment of the page numbers in the Alignment drop-down menu.
• If you do not want the page number to show on the first page (if it is a title page, for example), uncheck the Show number of first page box.
• Click OK when finished.

Print Preview and Printing

Preview your document by clicking the Print Preview button on the standard toolbar or by selecting FilePrint Preview. When the document is ready to print, click the Print button from the Print Preview screen or select FilePrint.

MACROS

Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. They record sequences of menu selections that you choose so that a series of actions can be completed in one step.

Recording A Macro

To record a macro, follow these steps:

• Click ToolsMacroRecord New Macro on the menu bar.
  


• Name the macro in the Macro name field. This name cannot contain spaces and or begin with a number.
• From the Store macro in drop-down box, select the document you would like the macro to be associated with or choose "All Documents" be able to use the macro in any document.
• Enter a description of the macro in the Description field. This is for your reference only so you remember what the macro does.
• Click OK to begin recording.
• Select options from the drop-down menus and Word will record the options you choose from the dialog boxes, such as changing the margins on the Page Setup window. Select only options that modify the document. Word will not record toggle actions such as ViewToolbars that have no effect on the document itself.
• The recording toolbar will allow you to stop, pause, and resume recording.
  


• Click the Stop button the recording toolbar. The macro is now saved.
  

Running A Macro
To run an existing macro, follow these steps.

• Select ToolsMacroMacros from the menu bar.
• From the Macros window, highlight the Macro name in the list and click Run.
  


• If the macro is long and you want to stop it while it is running, press BREAK (hold CTRL and press PAUSE).

Word will automatically create a Table of Contents page if a document is designed using Heading and Paragraph styles (see the Styles section). Follow the steps on this page to create a Table of Contents.

Mark Table of Contents Entries

• Highlight a heading that you would like to appear in the Table of Contents (TOC).
• Press ALT+SHIFT+O and the Mark Table of Contents Entry box will appear.
  


• Entry - Rename the entry if you would like a different heading to appear in the TOC.
  Table identifier - Select "C".
• Level - Choose "1" for first-level heading, "2" for second-level heading, etc.
  Click the Mark button.
• The document will be toggled to "reveal codes" view and notice the TOC field code. To hide all codes click the Show/Hide codes button on the standard toolbar.
• Select another heading to add to the TOC, or click the Close button on the Mark Table of Contents Entry dialog box.

Generate a Table of Contents

After you have marked all the headings for your TOC, follow these steps to generate the Table of Contents.

• Place the cursor where you would like the TOC to appear in the document.
• Select InsertIndex and Tables from the menu bar.

• Customize the appearance of the TOC from the Table of Contents tab. You may choose a preset design from the Formats drop-down menu. A preview of each design will be shown in the Print Preview window.
• Check the Show page numbers box if you would like page numbers to show on the TOC. Check the Right align page numbers box if the page numbers should appear on the right side, then select the Tab leader between the heading and the page number. Uncheck the box if the page numbers should appear right next to the heading.
• Click OK.